01 · CIBasic
Commercial Invoice
Commercial Invoice
State the trading parties, goods, quantity, unit price, total amount, currency and trade terms.
- Exporter & Importer Details
- HS CODE · Origin · Incoterms
CUSTOMER CENTER · DOCUMENT GUIDE
Document GuideTRADE & LOGISTICS DOCUMENTS
Accurate document preparation
is the first step to fast clearance and transport.
From import and export clearance to international shipping and warehousing, explore essential documents and preparation points for each stage.
ACCURATE DOCUMENT CONTROLFirst check document accuracy and consistency.
DOCUMENT PREPARATION
For your cargo and trade terms,
systematic document preparation
Required documents vary by goods, origin, trade terms, transport mode and destination rules as well as import or export status. Prepare basic documents first and check permits, quarantine, origin and other additional requirements early to reduce delays and requests for corrections.
Consistent InformationCheck invoice, packing list and transport document details
Deadline ManagementReview declaration, shipment and permit issuance schedules in advance
Requirement ChecksCheck HS CODE, product restrictions, quarantine and certification
Record RetentionSystematically manage declaration certificates and transport / settlement evidence
DOCUMENTS BY SERVICE
Key Documents by Activity
The following is general operational guidance. Confirm actual submission requirements and formats with your coordinator, customs broker, shipping line, airline and relevant authorities.
Commercial Invoice
02 · PLBasic
Packing List
Packing List
List goods and quantities, net and gross weights, dimensions and volume for each package number.
- Package Count & Marks
- N/W·G/W·CBM
03 · DECLARATIONDeclaration
Export Declaration Information
and Export Declaration Certificate
Submit transaction and cargo information for declaration and retain the certificate after acceptance.
- Goods, Specifications & Price Information
- Check Declaration Number & Acceptance Date
04 · B/L · AWBTransport
Bill of Lading / Air
Waybill
Check shipper, consignee, cargo details and destination on the sea B/L or air AWB.
- Consignee·Notify
- Quantity · Weight · Destination
05 · C/OIf Applicable
Certificate of Origin
Certificate of Origin
A document certifying origin for preferential tariffs or trade requirements.
- Applicable Agreement & Origin Criteria
- Check Issued or Self-Certified Format
06 · PERMITIf Applicable
Export Requirement Checks,
Permits & Certificates
Check product-specific restrictions and permits for strategic goods, food, chemicals and other items.
- Product-Specific Authority Requirements
- Check Validity & Destination Country
07 · DGDangerous Goods
MSDS and
Dangerous Goods Declaration Information
Chemicals and dangerous goods may require composition, UN No., hazard class and packing standard information.
- Current MSDS
- Dangerous Goods Declaration
08 · INSURANCEOptional
Cargo Insurance Policy and
Supporting Documents
Prepare proof of insurance and product-related supporting documents according to trade terms and contracts.
- Insured Value & Coverage Route
- Inspection Reports & Catalogs
Export Guidance:Export declaration details must match the actual cargo, commercial invoice and packing list exactly. Customs may conduct document reviews or inspections.
01 · DECLARATIONDeclaration
Import Declaration Information
Check importer, taxpayer, goods, HS CODE, price and trade terms.
- Business & Cargo Owner Details
- Customs Valuation Information
02 · B/L · AWBBasic
Copy of B/L or AWB
Check waybill number, shipper, consignee, loading point, destination and cargo details.
- Master · House Numbers
- Arrival Information & Consignee Match
03 · CIBasic
Commercial Invoice
Basic documents confirming actual price paid, currency, freight, insurance and trade terms.
- Seller & Buyer
- Price & Payment Terms
04 · PLBasic
Packing List
Check package quantity, weight, dimensions and actual contents of arriving cargo.
- Package Numbers & Quantity
- Gross & Net Weight
05 · C/OIf Applicable
Certificate of Origin
Prepare when applying for FTA preferential tariffs or when origin verification is required.
- Issuance Format by Agreement
- Compliance with Origin Criteria
06 · PERMITIf Applicable
Requirement, Quarantine & Certification Documents
Food, plants, electrical products and other items may require product-specific inspection, quarantine or certification documents.
- Whether Customs Requirement Verification Applies
- Relevant Authority Approval Status
07 · VALUEOn Request
Contract, Payment & Price Documents
Contracts, remittance records and price calculations may be requested to verify customs value.
- Purchase Contracts & Orders
- Freight & Insurance Evidence
08 · DELIVERYAfter Acceptance
Import Declaration Certificate · D/O
Manage certificates and cargo release documents for declaration acceptance and cargo delivery.
- Check Duties & Acceptance Details
- Bonded Transport & Release Connections
Import Guidance:Korea Customs Service guidance indicates that basic or requested import documents may include declaration information, a B/L copy, Commercial Invoice, Packing List and, where required, origin and quarantine documents.
01 · BOOKINGBooking
Transport Booking / Request Form
Provide origin, destination, preferred schedule, transport mode and cargo requirements.
- Pickup & Delivery Addresses
- Cargo Dimensions, Weight & Quantity
02 · S/IShipment
Shipping Instruction
Provide shipper, consignee, cargo details and transport terms needed to prepare the B/L.
- Consignee·Notify
- Freight Term·Description
03 · DRAFTCheck
B/L·AWB Draft
Review company names, addresses, quantity, weight, destination and cargo description before issuance.
- Review Typos & Omissions
- Reply with Final Approval
04 · ARRIVALArrival
Arrival Notice·D/O
Coordinate clearance and release schedules based on arrival notices and cargo release documents.
- Estimated Arrival & Storage Deadline
- Check Release Terms & Costs
05 · DGDangerous Goods
Dangerous Goods Transport Documents
Prepare MSDS, declarations and packing certificates under the dangerous goods rules for each transport mode.
- UN No.·Class
- Packing Group & Emergency Contact
06 · PODComplete
Receipt & Delivery Evidence
Complete delivery by confirming the recipient, arrival time and cargo condition at the final destination.
- POD · Recipient Signature
- Incident & Damage Records
Transport Guidance:Deadlines, original document requirements and dangerous goods document formats may vary by shipping line, airline and route. Confirm them at booking.
01 · INBOUNDReceiving
Warehouse Receiving Request
Provide expected receiving date, vehicle / container details, goods, quantity and handling requirements.
- Receiving Reference · LOT
- Unloading & Inspection Requests
02 · CARGOCargo
Cargo Specification Sheet
Record dimensions, weight, packaging, storage temperature and handling precautions.
- Expiry Date · LOT
- Temperature, Humidity & Stacking Conditions
03 · BONDEDBonded
Bonded Transport & Customs Documents
For bonded cargo, check declaration, approval and entry reference numbers and customs status.
- B/L · Declaration Number
- Entry & Release Approval Information
04 · OUTBOUNDDispatch
Warehouse Dispatch Request
Provide dispatch schedule, recipient, vehicle, goods, quantity and delivery address.
- First-In First-Out · LOT Selection
- Loading & Delivery Requests
05 · RECORDIf Applicable
Inspection, Temperature & Inventory Records
Manage receiving and dispatch inspections, inventory adjustments, frozen and chilled temperatures and exception records.
- Inspection Photos & Discrepancy Reports
- Temperature & Inventory History
Warehouse Guidance:Documents for bonded, general and cold-storage warehouses vary by operations and goods handled. Confirm handling requirements with the warehouse coordinator before receiving.
SPECIAL CERTIFICATION & ORIGIN FORMS
Halal Certification · Chinese Certificates of Origin
Forms & Issuance Procedures
Find basic information for halal certification of products exported from China to Indonesia and for certificates of origin issued in China. Additional materials may be required depending on the product, certification body and agreement.
We provide application services for Chinese certificates of origin and Indonesian halal certification.
CHINA → INDONESIA · HALAL
China Exports · Indonesian Halal Certification
Review each stage, from halal certification preparation in China to overseas halal certificate (SHLN) registration with Indonesian BPJPH.
01Halal Certification Preparation in China
- Chinese manufacturer business and corporate details
- Product names, brands, product groups and HS CODE list
- Complete list of raw materials, additives and processing aids
- Raw material suppliers and existing halal evidence
- Production flowchart and factory / facility information
- Cleaning, separation and cross-contamination prevention records
- Packaging, labels and product photos
- Halal management information for warehousing, storage and transport
Halal audit forms and additional requirements in China vary by the certification scope and product types of the selected overseas halal body (LHLN/HCB). For imports into Indonesia, first confirm that BPJPH recognizes the body in China.
02Documents for Indonesian SHLN Registration
- Overseas Halal Certificate Registration Application
- Appointment of Indonesian applicant by the Chinese manufacturer
- NIB of the Indonesian importer / official representative
- Copy of the overseas halal certificate issued in China
- List of products to be imported into Indonesia + HS CODE
- Warehouse name, address and ownership / lease status
- Declaration of document authenticity and validity
- English translations and additional materials if required
03Halal Certification Process
- Confirm Products & Certification ScopeFirst determine certification requirements based on product names, HS CODE, ingredients and sales arrangements in Indonesia.
- Identify a BPJPH-Recognized Overseas Halal Body in ChinaSelect a China-based LHLN/HCB authorized for the product group and submit local certification application documents.
- Document Review, Site Audit & Certificate IssuanceRaw materials, production processes, facility separation and halal management are audited; an overseas halal certificate is issued upon compliance.
- Indonesian Importer / Official Representative Registers SHLN in SIHALALSubmit applicant details and required documents electronically, then complete BPJPH verification and correction procedures.
- Verification, Payment & Registration Number IssuanceOnce documents are accepted, notification and payment are followed by BPJPH issuance of an overseas halal certificate registration number.
View / Complete Halal Certification Service Intake Form
| Chinese Manufacturer Name | Company Name in English | ||
|---|---|---|---|
| Manufacturer Address | |||
| Contact Person / Contact Details | |||
| Indonesian Importer | NIB | ||
| Product Name / Brand | HS CODE | ||
| Product Group | Expected Export Date | ||
| Existing Halal Certification | □ None □ Yes (state body / number) | Requested Certification Scope | |
| Factory Address in China | |||
| Warehouse in Indonesia | Warehouse Name / Address / Owned or Leased | ||
| Attachments | □ Product List □ Raw Material List □ Production Flowchart □ Business Documents □ Product Photos / Labels □ Raw Material Halal Evidence □ Other | ||
| Special Notes | |||
※ Before applying, reconfirm product-specific certification scope, BPJPH recognition of the body in China and SHLN registration requirements for the Indonesian importer using current official information.
CHINA · CERTIFICATE OF ORIGIN
Chinese Certificate of Origin Application
First determine the certificate type, such as general C/O or Korea–China FTA, then prepare the information required for China Customs or CCPIT applications.
01Information to Prepare Before Issuance
- Certificate Type: General C/O / Korea–China FTA / Other Agreement
- Exporter · Producer · Consignee Details in English
- Transport Mode, Route & Expected Departure Date
- Loading Port, Destination Port & Transport Details
- Product Name · Package Count · Marks & Numbers
- 6-Digit HS CODE & Origin Criteria
- Gross Weight, Quantity & Unit
- Commercial Invoice Number & Issue Date
For FTA preferential tariffs in Korea, rather than a general certificate of origin, check whether the Korea–China FTA Certificate of Origin applies and which origin criteria must be met.
02Chinese Certificate of Origin Issuance
Issued by China Customs
On the Customs government service platform, go to Tax Services → Origin Management → Certificate of Origin Issuance, or use the international trade Single Window. Select the certificate type, enter basic and cargo details, and submit. Self-printing is available after approval.
Online Entry → Review Response → Approval → PrintingIssued by CCPIT (China Council for the Promotion of International Trade)
Register or link a company account in the online certificate of origin system, complete product pre-review, select the certificate type and enter basic details, product information and supporting evidence. After approval, print it yourself or collect it from the relevant CCPIT office.
Account Registration → Product Pre-Review → Application → Review → Print / CollectView / Complete Chinese Certificate of Origin Application
| Certificate Type |
| ||
|---|---|---|---|
| Exporter | Company Name / Address in English / Country | ||
| Producer | Company Name / Address in English / Country | ||
| Consignee | Company Name / Address in English / Country | ||
| Transport Mode / Route | Departure Date | ||
| Loading Port | Destination Port | ||
| Vessel / Flight / Train / Vehicle Number | Notes | ||
| Invoice No. | Invoice Date | ||
| Item | Marks & No. | Packages / Description | HS 6-digit | Origin Criterion | Gross Weight / Qty |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 |
3products
| Origin Supporting Documents |
| ||
|---|---|---|---|
| Assigned Staff | Contact Details / Email | ||
※ For a Korea–China FTA certificate of origin, verify compliance with agreement-specific origin criteria and the HS CODE. Actual electronic application screens and evidence requirements vary by issuing body and certificate type.
PRE-SUBMISSION CHECK
Pre-Submission Document Checklist
Progress is displayed automatically as you check items. This simple checklist does not save its checked state in your browser.
Check Basic Details
0 / 8 CheckedDOCUMENT REVIEW PROCESS
Document Review & Processing Steps
Requesting advance review with sufficient time can help reduce corrections and clearance delays.
We check goods, quantity, origin, destination and preferred schedule.
We explain documents needed for the transport mode and import / export terms.
We compare company names, goods descriptions, prices, quantities and weights.
We review permits, quarantine, origin and other additional documents.
We proceed with declarations, bookings and shipping using finalized documents.
We organize and provide certificates, waybills and delivery evidence.
FREQUENTLY ASKED QUESTIONS
Document Guide FAQ
Answers may vary by specific conditions. Please confirm with your coordinator before proceeding.
Does every shipment require the same documents?
No. Additional documents vary by goods, HS CODE, origin, destination, trade terms, transport mode and product-specific regulations for food, chemicals and other items.
Can figures differ between the Invoice and Packing List?
Goods descriptions, quantities and packing details must be consistent. Prices are checked on the Invoice, while package-level quantities, weights and dimensions are checked on the Packing List. Investigate reasons and required corrections for any discrepancy first.
When is a certificate of origin needed?
It is used for FTA preferential tariffs, business partner requirements or origin verification in the importing country. Check the issuer, format, issuance timing and origin criteria under the applicable agreement.
Are original documents always required?
Electronic documents or copies may be accepted, but originals may be required depending on trade terms, B/L format, bank payment arrangements and authority requirements.
What documents are needed for dangerous goods?
A current MSDS, UN No., hazard class, packing group and dangerous goods declaration may be required. Check sea and air transport rules and carrier approval conditions.
When should I request a document review?
Send drafts well before shipment and declaration deadlines. Check permit, quarantine and origin documents even earlier, as issuance may take time.
DOCUMENT CONSULTATION
Need to check whether your documents are ready?
Tell us your cargo details and shipping requirements, and we will explain the documents and preparation sequence needed.